Administrative Assistant III
Company: Inframark, LLC
Location: Coral Springs
Posted on: May 14, 2022
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Job Description:
Job Description**JOB FUNCTION/PURPOSE**The Administrative
Assistant III is responsible for providing administrative support
duties of a moderate to highly skilled nature.**RESPONSIBILITIES**+
Manages the workflow of a specific department or team.+ May act as
the working supervisor for other clerical office staff members.+
Prepares correspondence, including letters, memos, e-mail for
internal teams and external clients requiring some understanding of
technical matters based on knowledge, verbal direction or
research.+ Answers and directs phone calls and, as appropriate,
handles according to subject matter knowledge+ Assists and directs
all guests, clients and customers for meetings, appointments and
service.+ Performs general office support duties including:
copying, filing, mailing and faxing; maintaining office directories
and filing systems; managing office supplies. May also perform
support tasks related to customer service, finance and human
resources as needed.+ Schedules meetings, books conference rooms
and assists in meeting support. Initiates action items from
manager's meeting notes and distributes accordingly. Provides
travel and event coordination support.+ Assists manager with
special projects as needed.+ Other duties as assigned (region
specific).**_Education/Experience_** : High School Diploma or GED
and 3-5 years related experience.**_Technical_** : Advanced
proficiency with Microsoft Office applications & internet; Working
knowledge of Concur & expense tracking. Ability to use Lync.
Ability to learn CMMS, CAD & Hansen (may vary). Advanced math
skills including debits & credits. Working knowledge of post office
protocol, bulk mail processing, work order systems & handling.
Working knowledge of Work Day and Vehicle GPS
System.**_Communication_** : Communicates clearly & professionally.
Contributes to a positive internal & external customer experience.
Maintains composure in challenging situations. Collaborates with
others. Asks for constructive feedback. Communicates detailed
information.**_Problem Solving & Quality_** **:** Pays attention to
detail. Identifies & solves complex issues. Escalates issues
accordingly; Checks work for quality. Shares suggestions to improve
quality & productivity. Identifies, solves complex
issues.**_Managing for Results_** : Works independently with
minimal supervision. Takes projects to completion. Follows all
company policies & SOPs. Manages multiple tasks, projects &
priorities. Demonstrates flexibility in
workflow/scheduling.**_Leadership & Initiative_** : Demonstrates a
positive attitude. Acts in accordance with company vision, mission
& values. Takes accountability for own performance. Willing to take
on additional assignments. Seeks out opportunities for leadership &
development. Trains others. Takes charge in absence of
supervisor.**PHYSICAL DEMANDS**The work environment is
characteristic of an office environment: sitting, standing,
walking, bending and lifting are required to perform job
responsibilities. The employee must occasionally lift and move up
to 20 lbs.**TRAVEL**Limited - as needed.**An Equal Opportunity
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, age, religion, sex,
sexual orientation, gender identity, national origin, or protected
veteran status and will not be discriminated against on the basis
of disability.**RequirementsAn Equal Opportunity Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, age, religion, sex, sexual
orientation, gender identity, national origin, or protected veteran
status and will not be discriminated against on the basis of
disability.
Keywords: Inframark, LLC, Pompano Beach , Administrative Assistant III, Administration, Clerical , Coral Springs, Florida
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