Administrative Assistant

Company: Envirolyte USA LLC
Location: Pompano Beach
Posted on: May 14, 2022

Job Description:

Job Description YOUR EDUCATION / EXPERIENCE Associate---s or Bachelor---s degree in a business-related field such as Business Administration or Communications is desired, but having a degree in any discipline is a valuable qualification for all candidates. -- Minimum 5 years prior successful experience in Office Administration with 2-3 professional references. Certifications or completed coursework in Administrative Software, Business Communications, Financial Management, computer skills, proficiency with Microsoft Office applications, bookkeeping software, organizational software, and/or data entry are very beneficial. REQUIRED SKILLS Writing : Spelling, punctuation, sentence structure, reading comprehension, proofreading, and writing in a variety of styles (creative, professional, technical) are essential to this position. Must be proficient in professional writing including emails, memos, letters and other industry-related reports, documents and correspondence. Computer / Equipment skills : Computer skills, including basic troubleshooting and proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Access) are required as is the ability to create and contribute to spreadsheets, draft and share documents, and create engaging and informative presentations. Must have typing skills and the ability to operate office equipment: Scanning, copying, etc. Minor Bookkeeping: Knowledge of bookkeeping processes and financial management. QuickBooks experience preferred but not required. Decision-making : The ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks while executives are unavailable. Communications: Proficient in the English language, including verbal and written communications. Organizational skills: Strong organizational skills with the ability to multitask and prioritize daily workloads in order to meet deadlines. Project management skills are necessary, including goal-setting, budget management and planning. Interpersonal skills: Must maintain a professional and friendly attitude with all company employees, customers, and vendors. -- Trustworthy: The ability to maintain confidentiality. Proof of a previous position of trust is beneficial. TASKS Provide administrative assistance, including but not limited to writing, editing, proofreading, replying to and editing e-mails, drafting memos, and preparing communications and following up on communications on the Executive---s behalf. Create and edit documents including letters, briefs, PowerPoint presentations, reports, and instructional documents. Develop and maintain an efficient documentation, correspondence, and filing system for correspondence and documents, both electronic and physical. Perform various accounting/bookkeeping duties using Excel or other software provided for Executive---s expenses, Envirolyte budgets, invoices, etc. Perform research, investigative calls, and data analysis. Prepare reports as required based on the results. Negotiate with suppliers and vendors to gather quotes, order supplies and maintain office inventory. Organize meetings including scheduling, prepare agendas, assemble materials, send reminders, organize catering when necessary, and take meeting notes as requested. Manage the Executive---s calendar, including making appointments, travel arrangements, and prioritizing their schedules. Answer and screen phone calls in a polite and professional manner. Welcome visitors and identify the purpose of their visit before directing them to the appropriate department or setting up a later appointment if needed. Work past normal business hours when required to meet deadlines. The company will work with you on this. -- Coordinate and complete errands and various other assignments as needed. Company Description Envirolyte USA is the newest U.S. manufacturer and distributor of equipment in one of the most important and in-demand businesses: Disinfection of both large spaces and large bodies of water. Our new Pompano Beach, FL plant will manufacture, distribute, and service some of the safest and most effective disinfecting equipment ever made. As such, we are looking for an experienced persons with strong skills to assist in building our company from the ground up. Duties of all position will vary widely, not just from job to job, but from day to day as we grow our company. Come join us

Keywords: Envirolyte USA LLC, Pompano Beach , Administrative Assistant, Administration, Clerical , Pompano Beach, Florida