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Administrative Assistant

Company: Fiserv
Location: Coral Springs
Posted on: March 22, 2020

Job Description:

Position DescriptionJob Responsibilities:Performs advanced, diversified and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office.Generally, provides support to SVP and/or multiple VP's and/or Country General Manager. Work involves use of initiative and independent judgment with frequent access to confidential and highly complex information.Knowledgeable of organizational procedures and corporate policy.May be accountable to manage/reduce resources and office expenses.Qualifications:

  • Maintain VPs calendar/schedule. Ensuring all meetings deadlines, materials are delivered and carried out seamlessly.
  • Support technology team in Coral Springs 50 associates.
  • Hold a gatekeeping role in this position and remaining available at all times.
  • Keep VP in touch with senior leaders, staff, and clients.
  • Travel arrangements coordinating flights, accommodations and upload events to calendar.
  • Set up team dinners offsite and coordinate catering for meetings on site.
  • Meet and greet visitors (internal/external).
  • Reserve conference rooms or office space during their visits
  • Set up Wifi access to all visitors; communicate and send a list of visitor names to our security desk.
  • Gather handouts/decks for weekly staff meetings.
  • Update agendas and ensure conference room and VMR are accessible.
  • Supervise administrative policies within the organization and site location.
  • Recommending and sharing changes as appropriate.
  • Train staff and new hires on office equipment, policies and procedures.
  • Arrange for setup on new equipment and logging information for new associates.
  • Assign space to new hires via the internal tool. Greet new hires and ensure they have their working badge and equipment on day 1.
  • Prepare expense reports in a timely manner via the company expense tool.
  • Work with other team members on special projects: planning sessions (reserve space at various locations/catering/AV).
  • Attend weekly (Monday) move/facilities meetings for the Coral Springs site. These meetings are very instrumental regarding our available space within the departments. Upcoming site changes and updates.
  • Works under minimal supervision.
  • Partner with other admins on special tasks.Required:
    • 6+ years of broad administrative experience supporting a high level manager or senior executive required.
    • Excellent communication and interpersonal skills requiredLearn more about Fiserv: Life moves fast. And as it does, we know most people arent thinking about financial services But we are. We help people and businesses move money and information every minute of every day. Our solutions connect financial institutions, corporations, merchants and consumers to one another, millions of times a day, behind the scenes, reliably and securely. Were Fiserv, a global leader in Fintech and payments enabling innovative financial services experiences that are in step with the way people live and work today. The companys approximately 44,000 associates proudly serve clients in more than 100 countries, so their customers, members and consumers can move money when and where they need it, at the point of thought. Our Aspiration is to move money and information in a way that moves the world.As a FORTUNE 500 company and one of FORTUNE Magazine Worlds Most Admired Companies for the sixth consecutive year, we are committed to excellence and purposeful innovation. Explore the possibilities of a career with Fiserv and Find Your Forward with us. We welcome and encourage diversity in our workforce. Fiserv is an equal opportunity employer/disability/vetFiserv is an Equal Opportunity Employer/Disability/Vet. Visit http://www.careers.fiserv.com/eeo for more information.

Keywords: Fiserv, Pompano Beach , Administrative Assistant, Administration, Clerical , Coral Springs, Florida

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